The following agreement and form will be used to create an Attorney Access Account for the Columbiana County Clerk of Courts website. Attorneys requesting an online access account must read and consent to the below agreement and submit the required information. If you have any questions regarding this form or the online access agreement please contact: Columbiana County Chief Deputy Clerk - M. Shane Patrone @ 330.424.7777 ext. 1062.
Columbiana County Clerk of Courts Online Access System User Agreement
In order to register for an account with the Columbiana County Clerk of Courts (“Clerk”) for access to the Clerk’s system for purposes of viewing case documents and filing electronically (“e-filing”), you must accept the terms of the following User Agreement. Failure to accept these terms and provide the information required herein will result in you being denied access to e-filing and document viewing (hereafter referred to collectively as “online access”).
Each attorney who has been approved to use the Clerk’s online access system agrees to be solely responsible for the security and use of his or her user name and password. Any online access from the Clerk’s system utilizing that user name and password shall be deemed to be made by the owner of the user name and password.
As an authorized user of Clerk’s online access system, you agree to comply with the Administrative Orders and/or Local Rules of the Court governing e-filing and confidentiality as are then in effect in the applicable court at the time of each filing.
Service of pleadings and other documents filed electronically using the online access system shall be governed by Administrative Orders and/or Local Rules governing e-filing in effect on the date of the filing of the pleadings or documents to be served. In accordance with those rules and orders, all attorneys registered and approved to file documents electronically may be served with notices and copies of documents filed subsequent to a Complaint or Third-Party Complaint in electronic format. By accepting the terms of this User Agreement, you are consenting to receive notices and copies of documents electronically via e-mail, and waive the right to receive by first class mail notice of any document filed electronically subsequent to the Complaint or Third-Party Complaint. You are solely responsible for ensuring that the Clerk has your current and valid email address.
Each authorized user of the Clerk’s online access system agrees not to use the system to engage in criminal activity or to commit fraud or identity theft. Each authorized user of the Clerk’s online access system also agrees not to upload or submit prohibited content into the system. As used in this agreement, "prohibited content" includes, but is not limited to, the following examples of items, with the sole exception that this type of material may only be submitted when such material is a sworn exhibit to a case:
- Documents, articles, links or other materials that promote racism, bigotry, hatred or physical harm of any kind against any group or individual;
- Documents, articles, links or other materials that are or could be harmful to minors, exploit persons under 18 years of age in a sexual or violent way, or solicit personal information from anyone under 18 years of age;
- Documents, articles, links or other materials that harass or advocate harassment of another person or are abusive, threatening, or obscene;
- Documents, articles, links or other materials that involve the transmission of "junk mail," "chain letters," unsolicited mass mailing or "spamming;"
- Documents, articles, links or other materials that promote or contain information known to be false;
- Documents, articles, links or other materials that promote or encourage illegal activities or conduct, or provide instructional information about illegal activities such as making or buying illegal weapons, violating someone's privacy, or providing or creating computer viruses;
- Documents, articles, links or other materials that display pornographic materials or images of any kind; and
- Documents, articles, links or other materials that solicit passwords or personal identifying information from other users for commercial or unlawful purposes.
Rules 44 and 45 of the Rules of Superintendence for the Courts of Ohio provide that parties and their attorneys should not include, or must redact where inclusion is necessary, certain personal identifiers in order to protect personal privacy. Rule 44(H) defines personal identifiers to mean "social security numbers, except for the last four digits; financial account numbers, including but not limited to debit card, charge card, and credit card numbers; employer and employee identification numbers; and a juvenile's name in an abuse, neglect, or dependency case, except for the juvenile's initials or a generic abbreviation such as 'CV' for 'child victim.'" Other personal identifiers, such as driver’s license numbers, medical records, or other items may also be entitled to redaction. Personal identifiers shall be omitted or redacted from all case documents filed electronically through the online access system unless otherwise ordered by the Court.
By accepting this User Agreement, the user accepts sole responsibility for redacting personal data identifiers on all documents filed electronically by him or her through the online access system. The Clerk will not review documents for compliance with this rule or redact documents.
Some e-filings will require payment of filing fees. For e-filings that require payment of filing fees, the user will be required to pay the filing fee using a credit card at the time of filing. The filing fee amount will be confirmed at time of filing. Use of e-filing constitutes your consent to charge the credit card you supply with the standard fees based on the type of filing and the information you provide with the filing.
Access to Case Documents:
Each authorized user will also have online access to view and copy case documents filed in cases in which that attorney is counsel of record. Any abuse of this privilege will be cause to forfeit your individual log-in and online access to the Clerk’s system. The user acknowledges that there may be confidential case documents that may not be available through the online access system.
Each authorized user understands and agrees that, in the event the user violates the provisions of this User Agreement, the user's online access may be terminated at the sole discretion of the Court and/or the Clerk. Each authorized user also understands and consents to the removal of any prohibited content from the system at the discretion of the Court and/or the Clerk.
Waiver of Warranties and Release of Liability:
While every effort is made to assure the data within the Clerk’s system is accurate and current, it must be accepted and used by the recipient with the understanding that no warranties, expressed or implied, concerning the accuracy, reliability or suitability of this data have been made.
Each authorized user agrees that, under no circumstances, including negligence, shall anyone involved in the creating and maintaining of the Clerk’s online access be liable for any direct, indirect, incidental, special, or consequential damages or lost profits that result from the use or inability to use the Clerk’s system, website, and/or any other website linked to the Clerk’s website. The website and online access system will have periodic maintenance and outages, both scheduled and unscheduled. Online access, including ability to e-file, will be unavailable during these instances. In the event the online access system is unavailable for any reason, the Columbiana County Clerk of Courts assumes no responsibility to restore the online access system within any predetermined period of time.
By accepting this User Agreement, each authorized user agrees to hold Columbiana County, including its officials and employees, harmless from any and all losses, damages, liability, omissions, or claims which may arise directly or indirectly from information obtained from the online access system or use of the system itself.